LAPEL TOWN COUNCIL MEETING
MAY 21, 2020
In attendance in person: Chad Blake, Kourtney Krabbe, Paula Lee
In attendance virtually: Teresa Retherford, Dennis Molina, Lindsay Washmuth, Jason Kleinbub, Jeff Graham Town Attorney and Tom Marvel joined the meeting online late
7pm meeting was called to order and the floor was opened for public comment. Jeremy VanErman from Commonwealth Engineering wanted to make the Council aware that he and his firm are available to help with any needs they might have. Being no further public comment the floor was closed.
A discussion was held on the Vectren settlement which has been ongoing since 2019. Schott Alexander believes it’s a decent deal. Blake commented that when the territory was adjusted it didn’t look like the Town was given a fair shake. Vectren is giving us back quite a bit of area but none to the north, quite a bit to the south but not Fishersburg. Graham advised that a description of the crossover point is needed but that the settlement could pass without that information.
Motion to approve the Vectren settlement with the addition of crossover point information made by Blake, 2nd by Washmuth and all were in favor except Kleinbub who voted no.
Motion to approve the Memorandum of Executive Session made by Kleinbub, 2nd by Retherford and all were in favor.
The Hamilton County Drainage Bill discussion was tabled until the next meeting.
Pat Callahan has submitted 2 contracts for rate increase studies one for water rates not to exceed $4500 and one for wastewater rates not to exceed $4000. Motion to accept contracts for review of water and wastewater rates made by Kleinbub, 2nd by Washmuth and all were in favor.
Kleinbub asked that the Council give consideration to raising the trash rates at the next meeting.
Mike Kleinpeter spoke on the OCRA grant, the next round opens July 20, proposals are due August 28 with applications due October 16, and this would allow construction to start by August 2021 if the grant were awarded.
Blake and Marvel would like a discussion of the roads to be paved for our next round of CCMG grant. Suggestions were made: 500 S east of 13 ½ mile, Fire Department to Woodward Park, Brookside Subdivision, Brookside Road, Brookside Park (ballpark) and 10th Street.
Blake suggested we develop a new Comprehensive Plan for the Town, a growing, living document that would outline growth, beautification and development for the Town. Motion to begin the process of designing a new Comprehensive Plan for the Town made by Blake, 2nd by Retherford and all were in favor.
Motion to approve the minutes of the February 20 meeting made by Retherford, 2nd by Blake and all were in favor.
Motion to approve the minutes of the April 16 meeting made by Blake, 2nd by Retherford and all were in favor except for Washmuth who was absent and abstained.
Motion to approve the claims as presented was made by Kleinbub, 2nd by Blake and all were in favor.
New members need to be appointed to the BZA and LRC, a Planning member needs to join the LRC as well. Blake appointed Ron Nunley and Pam Shuck to the BZA.
Utility Staffing- a full time position is open in the utility labor department, Blake made the motion to advertise for the position as written in the salary ordinance, 2nd by Retherford and all were in favor.
Police Report- Dulaney is back at the academy for 2 weeks, the PD has opened for golf cart inspections and firearm permits. Marvel spoke on the bulletproof vests the PD wear, current vests expire in July 2020. The cost to outfit the department with new vests would be $5720 to $6169. Motion to approve purchase of vests not to exceed $7000 made by Blake, 2nd by Washmuth and all were in favor.
Planning- Randy Zent from Shelby Materials will be meeting with Retherford to discuss their buffer zone.
Sam Ellingwood wants to split property on 700 S (drive not quite wide enough per our ordinance)
Blake noticed that many projects were being completed without building permits, permits need to be obtained and paid before work begins.
Marvel noted that Knox box installation on new business has been overlooked and asked that a member of the Fire Department meet with the Planning Commission to discuss this.
Utility Department- Motion to purchase a new water meter for Brockway made by Kleinbub, 2nd by Marvel and all were in favor.
Motion to purchase a new water meter for the wastewater treatment plant made by Blake, 2nd by Retherford and all were in favor.
The installation of the generator was approved at a previous meeting however the purchase of the generator was not. Motion to approve the purchase of a new generator for the shop not to exceed $7000 made by Marvel, 2nd by Retherford and all were in favor.
Marvel has been in contact with Shelby and E & B paving for work that needs completed on 650 S. Work should commence on the weekend of May 29 or June 5 and the flow able fill needed to shore up the road is being donated to the project.
Motion to close 650 S for repairs from Friday May 29 to Sunday May 31 or Friday June 5 to Sunday June 7 (alternate date for weather) made by Blake, 2nd by Retherford and all were in favor.
Discussion was held on current unpaid utility bills, some balances have been carried since March; discussion to continue at June or July meeting based on Governors Executive Orders.
Residents were reminded to fill out and return their 2020 Census forms.
Announcement was made that the Town of Lapel is to receive $77,000 in COVID relief funds and will have until December 31 to spend the funds according to the guidelines set by the State.
Being no further business to discuss Blake made the motion to close the meeting, 2nd by Retherford and all were in favor.
Posted at Thursday, May 21, 2020