The Lapel Town Council held a public hearing starting at 6:30 PM on November 7th at the Lapel Eagles, followed by a Town Meeting at 7:00pm at the Lapel Eagles.
Members present - Deb Wainscott (President), Tom Marvel, Jason Kleinbub, Lindsay Washmuth and Chad Blake.
Mike Kleinpeter from Kleinpeter Consulting presented an explanation on the score for the OCRA grant that the Town failed to secure the last go around.
The Town is trying to get the grant again this month and voted to up the amount of money the Town puts in from $160,000 to $250,000 using an additional $90,000 loan from a Sewer fund.
The additional funds will hopefully secure approximately 9 more "points" in the scoring system that OCRA uses to assign grant winners.
If the Town receives the $600,000 grant it hopes to perform the following:
- Rehab the Ford St Well.
- Make improvements to the Above ground Water Tower.
- Replace asbestos/concrete water lines.
The Town opened the floor to the public for comments.
Residents on Eerie St and 500 South asked if there was anything that could be done to fill potholes on their streets.
Council member and council VP Tony Pearson resigned earlier in the year; Deb Wainscott nominated Tom Marvel to act as VP for the remainder of the year until the new Town Council can pick officers at the start of the year.
The Town Council voted in favor of this action.
300 S Lift Station
The Town Council discussed the 300 S Lift Station which has had numerous problems this year with strange items clogging up pumps and costing the Town thousands of dollars in repairs and replacements.
Currently the town is using a grinder pump on loan that has been doing a great job of cutting up whatever items were previously clogging the pumps.
The Town Council discussed and approved buying two grinder pumps at a cost of $7490 each, and $800 installation each.
Tom Marvel also mentioned that he was informed by a utility worker that they believed it to be a member of the Utility Department or someone with access to the keys to the pit that is putting mop heads, painters rags, baby wipes and other items directly into the pit causing the problem.
An attempt to catch whoever was responsible in the act using a camera failed after someone covered the camera.
The Town Council would like to change the way access to the keys to the lift station are assigned, and possibly change the locks.
The Town Council approved using an answering service to handle calls to Town Hall outside of normal hours, this answering service will be manned by a human and they will determine if it is an emergency and notify whoever the on-call utility worker is for that day. If it is not an emergency the caller will be asked to call back during regular hours or another appropriate response.
This change was determined necessary due to the amount of out of hours calls the on-call utility workers receive for things like "trash not being picked up" or billing questions.
Remote Support Contract
Regal Computer Services owner Daniel Paull presented the Town of Lapel with a proposal to provide remote support service to Town Hall, a vote was tabled.
Regal Computer Services also presented a proposal to make changes to the Town of Lapel's Time Clock system at a cost of $350 and add additional features to the Town of Lapel's Utility Software at a cost of $300. Both were approved.
The Town Council discussed and approved using BOYCE (the makers of the software currently used to handle billing) to mail out utility bills.
The cost savings per month will run around $400 and the new bill will be on a sheet of paper and in an envelope and present a lot more information to the resident.
This change will also include the option for "Auto Pay" so residents can setup automatic payment of the utility bill and set it and forget it.
Setting up this new service will cost several thousand dollars, but the monthly savings should pay for itself within the first six months.
The Lapel Planning Board held a regular meeting on October 10th 2019 at 6pm.
Paula Lee (Deputy Clerk/Treasurer for the Town of Lapel) read the minutes from the last meeting.
The owners of Lot 3 of the land sold by the Likens family on the west side of Town asked the Planning Board about rezoning the property from Agricultural to Residential.
The Planning Board stated if you were seeking to build a house on the property that is allowed under agricultural and they would not need to rezone the property.
300 SOUTH / COUNTY ROAD 950 WEST
Beth Honormandian (Planning President) discussed contacting the owner of the farmhouse and barn on 300 South that is advertising for storage and ask them to apply for a variance for that use or rezone the property.
There was also some discussion on the zoning of the other lots for sale from that original property.
Tony Hewitt stated the board is "backing the lots as residential" which is what the original plan was for the lots between the railroad line and 300 South. After lot 3 was sold to be used for residential, the other lots have seen interest for either commercial or light industrial.
Lawyers representing the owners of one of the lots have requested a public hearing for the petition to rezone the property to commercial.
After a complaint from a resident on Oakmont Drive in Lapel that someone had too many chickens, planning board member Lindsay Washmuth will contact owners of chickens in the area to discuss bringing them into compliance with Town ordinances.
The Board approved permits 2339 thru 2365.
The Lapel Town Council held a regular meeting at the Eagles on 9th St from 7pm on October 3rd.
Members present Deb Wainscott (President), Tom Marvel, Lindsay Washmuth and Jason Kleinbub.
Chuck Phillips on Walnut St asked the Town to do something about his neighbor's water line that runs 8ft into his property.
The Town will look into what can be done.
Chad Blake informed the Town that the end of his driveway is torn up from vehicles failing to use the detour to get around SR13 being closed and he would like it added to the list of things INDOT will need to fix once the road reopens.
SPENCER DULANEY SWEARING IN
Officer Spencer Dulaney was sworn in as a Full Time Police Officer for the Town of Lapel.
Welcome to the Town of Lapel Officer Dulaney and family.
The Town Council voted separately to approve September 5th, 19th and 26th meetings.
CROSS CONTAMINATION ORDINANCE IDEM
The Town Council read and approved on 1st reading (no second or third reading required) a cross contamination ordinance.
JOHN DOCKREY - WHATS UP 247
John Dockrey made a presentation to the Town of Lapel about replacing the Town website Calendar with his system WhatsUp247.com
The Town Council made a motion to use WhatsUp247 pending recommendation from Town IT Consultant Daniel Paull of Regal Computer Services after he raised potential concerns.
FIX BRIDGE ON 200 S
After requesting proposals from three companies to fix the bridge on 200 South the Town of Lapel received a single quote of $4,170 from Watson Excavating and voted to approve the quote.
Work is likely to take place during fall break to minimize disruption.
After a lengthy discussion about the Park fund being negative the Town Council voted to use $25,000 out of the Cascadden fund to correct the negative and return the balance to a positive.
Bill Hutton (Park Board President) voiced his concerns that in 2019 the Park fund did not get any money aside from the Cascadden money and the grant used to finish the Park. The usual draw did not take place because the General Fund was not going to balance.
Wainscott asked for the Park Board Secretary and the Town to talk more so that there was a better understanding of the park budget and the amount of money available to them to spend on improvements.
Hutton is optimistic the new park can generate funds for the park board by hosting tournaments.
TRICK OR TREAT
Official Trick or Treat hours will be Thursday 31st from 5pm to 8pm.
The money from the sale of the Police dog has been used in part to buy 5 new sets of stop sticks.
These can be used to slow down vehicles and bring pursuits to a planned conclusion.
The Police Department has also purchased better drug testing kits.
Jason Kleinbub made the motion to terminate the Utility Superintendent, no one seconded the motion. The motion failed.
Lindsay Washmuth gave an update on the Montgomery Farms addition and informed people that after updating the covenants with restrictions to ensure a crawl space or basement and similar architecture to existing homes in the addition the builder Arbor Homes may be backing out from the project.
A public hearing was held at the Eagles on 9th St on Thursday September 26th at 6:30pm concerning the OCRA Water Grant.
Mike Kleinpeter from Kleinpeter Consulting presented the basic plan for the WATER GRANT from OCRA. The Town is hoping to get funds of $760,000 which includes a local match of $160,000 and OCRA funds of $600,000.
This will be the third time the Town of Lapel has tried to get this grant the prior two times the Town was not successful.
There is a limited amount of money available and funds are distributed to projects based on a score system.
Typically, the Town of Lapel scores well but not as high as it could, there are a few factors that could improve our score such as the Town providing a larger amount of money.
Funding is sought to renovate the Ford St Well, Repair the Elevated Water Tank and replace asbestos water lines.
There was a public Town Meeting held on September 19th 2019 at the Lapel Eagles from 7pm.
Members present Deb Wainscott, Tony Pearson, Lindsay Washmuth, Tom Marvel.
Herschel Hinkle wanted to thank the Town for putting up the new street signs.
He also asked the Town for help taking down flags and putting up wreaths and lights on the light poles on Main Street in November.
Deb Wainscott thought it wouldn't be a problem.
APPROVE 2020 BUDGET
The Town Council voted to approve the 2020 budget. All members present voted yes except for Tom Marvel who abstained.
650 S UPDATE
Work is still ongoing to figure out how much it will cost to repair 650 S after it was damaged due to detour traffic using it earlier in the year.
The Town is to get an estimate and be reimbursed for the repair work by INDOT.
There were some concerns as to exactly how much money INDOT would reimburse the Town.
Town Attorney Jeff Graham, GHFW suggested they make the quote dependent on INDOT and Town Council approval.
ATTENDANCE / TIME KEEPING SOFTWARE
The Town Council approved a proposal by Regal Computer Services to develop a Time Keeping / Attendance system to be used at the Utility Building by workers and at Town Hall by office staff at a cost of $800.
Lindsay Washmuth proposed moving the Planning Meeting to the 6pm time slot before the 3rd Thursday of the month (Second Town Meeting at 7pm). Which would effectively limit the Planning Meetings to about one hour and allow whatever topics were discussed at the Planning Meeting to roll over into the subsequent Town Meeting saving time and consolidating Council member resources. The Planning Board discussed this change at the last Planning Meeting and had no issue with it. If approved, it would likely take effect at the start of 2020.
Washmuth also proposed something similar for the Park Board, but the Park Board would like to discuss the request.
FIRE DEPARTMENT HYDRANT RENTAL FEES
The Town Council discussed the $9,000 a year rental fees for hydrant use the Town of Lapel charges the fire department.
Dennis Molina suggested "doing away with it".
The Town Council agreed and with the exception of Tom Marvel who abstained voted YES to scrapping the fee.
There will be a special meeting / public hearing on September 26th from 6:30pm at the Eagles to discuss the OCRA grant.
WATER PLANT / BROWN WATER
The near two year brown water issue investigation has now switched from a localized problem to a problem with the way the water plant is running after several engineers and the original manufacturer of the water plant have both informed the Town of Lapel that the plant is more than capable to handle the iron coming from the SR13 well.
The new plan is for the Town of Lapel to have someone from the company that built the plant come out and train Town employees on how to run the water plant and hopefully eliminate the problem.
Paul Schwinghammer owner of Hallmark Homes announced that the investor behind the Montgomery Farms addition has sold all the remaining lots of section 3 (12 lots remaining) and section 4 (22 lots undeveloped) to another builder effectively cutting Hallmark Homes out of the development. They have two homes to finish and sell but after that they will no longer be involved in the Montgomery Farms addition.
He stated that Arbor Homes the new builder typically makes homes in the $200,000 to $250,000 price range and may be considered more of an entry level home.
Several residents present at the meeting that live in that neighborhood were concerned at the effect this might have on their property values.
Schwinghammer offered to pay the investor more money for the lots but said their offer was rejected and wanted the facts to be known before people started jumping to conclusions.
The Lapel Park Board held a regular meeting at Lapel Town Hall on September 9th.
- Travis Forrest
- Linda Hormell
- Bill Hutton (President)
- Steve Tipps
- Tammy Hersberger
Bill Hutton informed the Board that the School had notified him on Tuesday that they could take their old Softball and Baseball scoreboards which were being replaced that day as a donation.
After investigating Hutton discovered it would have cost around $6,000 to repair the scoreboards which were broken and a few thousand dollars to install them at Brookside Park.
At that time Hutton declined the offer due to the cost.
The Lapel Town Council held a regular meeting at the Eagles on 9th St on September 5th 2019.
Members present Deb Wainscott (President), Lindsay Washmuth, Jason Kleinbub.
Deb Wainscott opened public comments.
A resident on West 7th St has an issue with standing water and drainage and has reported problems with it in the past. He would like the Town to come up with a solution.
Public Hearing 2020 Budget
A public hearing for the 2020 budget was opened. The requested budget is close to the prior two year(s).
There were no public comments.
OCRA Grant Update
Mike Kleinpeter from Kleinpeter Consulting informed those present that the Town had for the second time of trying not been successful in receiving grant money to help pay for important infrastructure projects.
He thinks the only way we can improve our "score" which determines which projects are awarded grant money is to put more matching funds into the pot.
The Town Council voted in favor of applying for the grant again, there will be a Public Hearing on Thursday 26th of September at 6:30pm.
CCI Fund Lowering
The Town Council voted to accept a resolution to lower the Cumulative Capital Improvement (CCI) fund by $13,000 next year to put additional money into the Park budget.
Transfer Money to Parks
The Town Council tabled a vote to transfer $25,000 of the Cascadden Gift to the Park Department.
The Park Budget is a little over $20,000 in the red and needs to be brought back to positive.
The Town Council would like to talk with the Park Board about this before voting.
The Parks do not generate any revenue, yet still have costs and the addition of Brookside Park has added to costs without bringing in a revenue stream yet.
Election Administration Costs
The Town Council voted to approve a $3,500 cost to administer the election.
Chad Pilkington Brown Water Issues
Pilkington was unhappy that he has had numerous issues with brown/rust water over the last few years and has spent several thousand dollars on trying to fix the issue.
There is rusty water in his pool. He had all his metal water lines replaced with PEX and he still has rust.
He wants the Town to investigate the issue and reimburse him for the expenses he has incurred trying to keep his water clear.
The Town Council will ask Culy Construction to help investigate the issue.
Tree Trimming and Stump Removal
The Town Council approved paying $1,475 to remove four trees and grind the stumps at Memorial Park.
These trees took a lot of damage in the recent storms and could be a danger to people using the park.
Wainscott announced that INDOT is looking to turn SR13 and 32 (currently a flashing light) into a roundabout, as well as SR32 and County Road 925 West into a single lane roundabout.
This is to improve road safety; the work would not start for many years and not be completed until 2025.
Cascadden Street Naming
Wainscott suggested they name S 900 W (the street that goes to the High School) after Olevia Cascadden. The recommendation was to use her family name so the street would likely be called Cascadden Boulevard.
An ordinance will be drafted for approval at the next meeting.
TOWN OF LAPEL
RESIDENTIAL HEAVY TRASH SERVICE
WEDNESDAY – Oct, 9th 2019
See BELOW for acceptable household heavy/bulk items (list A)
All items to be placed at curb in a neat orderly fashion by 6:00 A.M.
(Small loose material must be in trash bags or containers for service).
See attached of material/items that cannot be taken at any time (list B)
LIST A: Example of Typical Household HEAVY/BULK Items:
• Lamps, Fans, Blinds
• Lawn Furniture, Gardening Tools
• Children’s toys
• Hot water heaters, microwaves
• Household furniture – No sofa over 80” and no hide-a-bed/sleeper sofas
• Mattresses (MUST BE WRAPPED IN PLASTIC & DUCT TAPED), Queen size or smaller and box springs, bed frames
• Rugs (MUST be rolled and tied – no larger than 8’ x 10’)
• Extra bagged trash
• Other acceptable items that will not require more than one person to lift due to weight or size of the item
“Please contact CGS Services to make arrangements for any item
that requires special handling”
Appliances – Refrigerators/freezers must be tagged by license technician that Freon has been removed. Any item that cannot be lifted by one individual due to weight and/or size of the item
LIST B: ITEMS THAT WILL NOT BE TAKEN:
• No construction debris
• No remodeling material
(such as carpet, roofing material, wood, insulation, plumbing materials, concrete, bricks, drywall, etc.)
• No liquid material
• No hazardous materials
• No tires
• No hide a beds/sleeper sofas/King Size Matresses
• No tenant household move outs
• No small loose trash that could be bagged for service
• No small business operating out of home with
additional trash from other sources such as a
scrap metal collecting, remodeling services etc.
The Planning Board held a special meeting on August 15th 2019.
Members present: Lindsay Washmuth, Jeff Keith, Dan Paddock, Tony Hewitt, Trefin Luker, Beth Honarmandian.
The Board approved the July meeting minutes.
Chad Renbarger asked if it would be possible to rezone agricultural lots 1 and 2 along Brookside Road into light industrial/commercial. A potential buyer wants to buy them and put in a business park and asphalting business but will not do so unless they know they can be rezoned.
Trefin Luker was concerned that an existing lot already sold for residential use might not appreciate the change.
Jeff Graham (Town Attorney) stated that there is no protection from rezoning when you buy land.
The Planning Board stated they would be open to the rezone but that it would need a buffer. They recommended the current landowner petitions for the rezone so that it would be granted (or denied) before the lot is sold so that whoever buys it would know what they were getting.
210 W 9TH ST
The Planning Board will send a letter to the property owners to have the property tied up and weeds taken care of.
408 FORD ST
Resident David Baugh and family issued a complaint with the Town over the fact they have two motorhomes parked behind a 6ft privacy fence and have received letters warning of violations and possible fines due to the fact the current ordinance restricts you to parking one motorhome on your property.
Baugh stated "he believes the Town doesn't have the right to tell us what we can or can't park on our property"
He also feels that other people in Town are not getting letters asking them to move motorhomes/RV's that may be in violation of the ordinances.
The Planning Board stated they would get with Neil from the Madison County Council of Governments who helped write the current codes to see if there was anything that could be done and that for the time being no fines would be issued.
LIFT STATION INVESTIGATION
Investigations into who is putting mop heads and other items into the sewer line(s) at the Brookside/Montgomery Farms additions which are causing damage to Town infrastructure is still ongoing. The current working theory is that it might be getting added to the lines during new home construction.
A homeowner on Main St asked the Planning Board what could be done to address a home behind his that was converted from a single-family home into multi-family use without any permits or approval from the Town.
He stated that the home has now been converted into three residences with the garage now a single bedroom studio.
People are using the alleyway, there are speeding motorists and loud noises.
The Town Council and attorney are already dealing with the issue.
MADISON COUNTY COUNCIL OF GOVERNMENTS
The MCCOG presented the planning board with its goals for the County Comprehensive Plan and asked Lapel/Madison County residents to fill in a survey available at http://www.forwardmadisoncounty.com/goals_objectives
PLANNING BOARD OFFICERS
The new officers are as follows:
- Beth Honarmandian (President)
- Tony Hewitt (Vice President)
- Trefin Luker (Secretary)
The Lapel Town Council held a rescheduled regular meeting at the Eagles on August 14th from 7pm.
Members present Deb Wainscott, Tony Pearson, Tom Marvel, Lindsay Washmuth and Jason Kleinbub.
The Meeting was opened to the public.
Timothy Barker a resident on 500 South asked what the $3.05 bill was for that he now receives from the Town of Lapel.
Tom Marvel stated that it is a small amount that the Town needs to use to build up funds to help pay for future drainage/storm water improvements and that all residents of the Town of Lapel are now paying the same fee.
TAP FEE PAYMENT
The Town Council voted to allow the $750 Gas Tap Fee to be split over 12 monthly payments for a resident that wanted to receive gas service from the Town of Lapel.
The Town Council was open to extending that offer to other residents that wanted to receive gas from the Town of Lapel.
The Town Council approved a resolution (#10-19) to allow the "Exchange of Property between the Town of Lapel and the City of Indianapolis" concerning the planned sale of the K9 to IMPD.
SOUTH MADISON COMMUNITY FOUNDATION
The Town Council voted 3 to 2 in favor of splitting $1,062 from the SMCF between the Band and High School Football Team.
The Town Council approved purchasing 70% of the average gas usage for December 2019, January 2020 and February 2020 at a rate of no higher than $2.63 per unit.
The Town Council discussed the Handbook and some more changes, no vote on the handbook was held.
PLANNING BOARD UPDATE
The Town Council discussed two new members to join the planning board. Jeff Keith and Angie Callaway were approved. Deb Wainscott also appointed Dan Paddock to take Gary Shucks vacated position after he resigned.
The first Planning Board meeting is August 15th 2019 at 7pm at Town Hall.
NEW INTERNET FOR TOWN BUILDINGS
The Town Council was presented with a proposal to provide internet to Town Hall, the Police Department, Utility Building and Water Treatment Plant from OnRamp Indiana. The proposal was for $300 a month with a $300 installation fee. The proposal was approved.
- Town Hall: 100/100 mbps dedicated internet connection with 1 static IP
- Police Department: 50/50 mbps dedicated internet with 1 static IP
- Water Treatment plant: 15-25 mbps
- Utility building by water tower: 10-25 mbps
The Lapel Parks Department held a regular meeting at Town Hall on August 12th from 7pm.
Members present Bill Hutton (President), Linda Hormell, Steve Tipps (Vice President), Travis Forrest.
Kelly De La Bastide asked the Park Board to connect the walking trail at Woodward Park to Conrad Drive.
The Board is going to investigate getting it done this year, and also look into connecting the trail to Kerr Drive and Busby Road in the future.
Forrest has been spraying RoundUP at Brookside Park to help try to keep the weeds under control.
He thinks they need to "stay on top of the weeds" this year so it isn't an overgrown mess next year.
The trail at Brookside Park is now finished.
The Park Board is hoping to buy a Gator or other piece of equipment to make dragging the fields easier.
The Lapel Park Department would like to thank Girl Scout Troop 03600 for their community service at Brookside Park.
Recently the girl scouts painted the dugouts, water sealed benches in the dugouts and built two park benches at the playground.
The paint was donated by Ben Rowland, and about 4 girl scouts and 6 family members helped a total of 17 hours to complete the work.
The Lapel Town Council held a regularly scheduled Town Meeting at the Eagles on 9th St on August 1st, starting at 7pm.
All members of the Town Council were present.
The Town Council opened the floor up to public comment, no member of the public present wished to speak.
VACATE ALLEY AT 125W 9TH ST
The Lapel Town Council approved vacating an alley at 125 W 9th St.
TOWN COUNCIL MEETING GUIDELINES
Guidelines for the Lapel Town Council Meetings were read out and accepted by the Town Council.
- Public to be allowed 15 minutes to speak at the start of the meeting.
- People must approach Town Hall to be put on the agenda no later than 72 hours before the meeting for all other matters.
These will be published in full later on the Town Website.
ADA TITLE VI DOCUMENTS
The Town Council approved a resolution to adopt ADA Title VI to allow continued compliance with Community Crossing grants for road improvements.
SOUTH MADISON COMMUNITY FOUNDATION GRANT
The Town Council discussed a yearly $1,000 grant the Town receives from the SMCF. A vote was tabled until next meeting to decide what to do with the money.
RQAW / COMMUNITY CROSSINGS
RQAW confirmed the next round of Community Crossing grants closed tomorrow and that the Town is seeking $420,000 to repave Main Street from SR13 to 9th Street and 9th Street to 14th Street with repairs to sidewalks and curbs included.
This grant will also allow the repaving of Ford Street from SR13 to 3rd Street and on 9th Street from Main Street to Ford Street.
This is a 25/75% split grant so the Town has to come up with $105,000 and the grant will provide the rest.
The Town will then seek to get a larger grant next year to repave 300 S and widen the bridge.
300 S LIFT STATION
An ongoing problem with string mop heads getting into the sewer system at Montgomery Farms / Brookside Additions is continuing to cause damage to grinder pumps at the lift station on 300 S.
After replacing pumps several times this year at a cost of $6,000 per pump the Town is now looking to install metal nets around the pumps to prevent the mop heads from damaging them.
The cost of the nets is expected to be $1,200 per pump (there are two pumps).
These nets will need to be cleaned periodically by Town employees.
Please stick to flushing regular human waste, and toilet paper through the sewer system and nothing else. Thank you!
413 WOODWARD ST
A single-family home on Woodward St has been converted or is in the process of being converted to a duplex without planning approval.
The Town will send a notice of violation to the owners.
TOWN MEETING CHANGE
The next Town Meeting will be held on August 14th at the Eagles on 9th St from 7pm due to a scheduling conflict.
Jason Kleinbub explained his recommendations to change the employee handbook.
- Employees will no longer get time and a half for coming in for up to two hours on Saturday/Sunday to do required maintenance unless they have already reached or exceeded their straight time 40 hours.
- On Call Employees will be expected to be able to get to Lapel within 20 minutes.
- Employees will now be able to carry 80 hours of time over each year (up from 3 days).
- Employees cannot carry over personal days. "Use them or lose them"
BACK TO SCHOOL BASH
The Back to School Bash on Ford St has been confirmed for August 18th 4pm - 7pm. Some street closings expected.
Jason Kleinbub informed the Town Council that Brookside Park is not being maintained as well as he would like, and he has asked Travis Forrest (Park Board member) to look at taking care of some park maintenance.
The sale of the K9 to IMPD is currently on hold due to the fact IMPD has an approved list of K9 vendors and will not buy from anyone else. Ashley Hopper (Legal) and Chief Naselroad will try to find a solution to allow the sale of the K9 for $5,000.
The hail damage to one of the Police vehicles exceeds $3,000 and over 300 dents were reported. Insurance should pay for the damage.
There was a regular Town Meeting held at the Eagles on 9th St on July 18th 2019. All Town Board members were present.
The Town Board approved the Minutes from the July 2nd meeting and approved the claims.
PLEASANT VIEW TIF DISTRICT
The Town Board reviewed and approved a resolution concerning adding the Pleasant View development to the TIF district established by the Lapel Redevelopment Committee. Final approval will be made by the Lapel Redevelopment Committee at a later date.
BRIDGES AND ROADS
The Town Council discussed various ongoing projects with a representative from RQAW.
A resident has donated culvert to be used in a 700 South road repair. E & B paving provided a quote to cut out, install the new culvert, add stone and asphalt at a cost of $6,650 with the work to be completed this Saturday.
The Town Council approved the quote.
A better plan concerning repairs to the bridge(s) on 200 S and 300 S was formulated during the meeting with the Town Council wanting to make the culvert at the bridge at 200 S bigger, and fix the bridge on 300 S so that it can last another 50 years.
The Town Council will also seek to improve Main St from SR13 to 9th St, repair sidewalks and curbs and improve the road as part of the Indiana State Community Crossings program.
PLANNING GOES OUT THE WINDOW
Plans to add two new members to the Lapel Planning Board bringing the total up to 7 are on hold due to the fact new guidelines require members from multiple political parties and right now the Planning Board is stacked with Republicans.
The Town of Lapel will seek to find Democrats willing to serve on this board and help the Town of Lapel.
The Town of Lapel will now have a 15-minute window at the start of each meeting to allow members of the public to speak about issues. Also, it is recommended that anyone wishing to address the board contacts Town Hall 72 hours before a meeting to be added to the agenda.
USDI STILL FIXING YARDS
Yards that were tore up during gas line expansions south of Town are yet to be fixed by USDI.
Chief Naselroad announced that unfortunately the Police Department would have to let the K9 go. They were looking at selling the dog to the IMPD Drug Task Force for around $5,000.
The K9 has gone through several handlers in its brief but productive time at the Town of Lapel as employees have moved on to other departments.
Sadly, Captain Buffington could not take on the K9 as planned due to the long list of other responsibilities he already has.
Obviously this is a huge disappointment to the Town of Lapel, the Police Department and likely the residents and businesses of the Town of Lapel that helped purchase the dog but the silver lining is that the dog will still be in active use in Central Indiana and helping to stop criminals.
The Town Council held a Town Meeting at the Eagles on 9th St. The meeting was rescheduled from July 4th.
All members of the Town Council were present.
The Utility Department has hired a new full time employee and promoted Steve Selby from part time to full time. Both employees will receive a starting salary of $12.50.
John Reeder representing the Lapel Stony Creek Township Fire Territory asked the Town Council for approval to seek a loan of up to $300,000 for a new ambulance for the Fire Department.
The current two ambulances are 2001/2007 models and have suffered mechanical breakdowns.
Except for Tom Marvel who abstained the Town Council voted in favor of the Fire Territory seeking a loan.
There is a public meeting on July 10th at the Fire Station from 6pm to discuss this further.
3RD ST PAVING
The Town sought quotes from additional companies regarding widening and paving a short section of 3rd St to connect to Brookside Park.
After seeking quotes from 4 companies the Town received two quotes and voted YES to accept E&B's quote for approximately $15,600.
The Town of Lapel approved a proposal by Regal Computer Services to offer "air gapped" backups of their important data in case of ransomware attacks. The total cost was $200 for hardware and $100 a month for two on-site manual backups of the server and a workstation.
Brookside Park hosted a Babe Ruth State Softball Tournament this past week and it was very well executed by all people involved and visitors were extremely impressed with the handling of the event and the venue.
Jason Kleinbub expressed his thanks for everyone involved in making the event and the park happen especially the Park Board, Softball League, the local community and the Town of Lapel utility crew.
Plans are already in motion to host the competition again in 2020.
For clarity and legal reasons Deb Wainscott (President) announced that in May Jill Zeller who interviewed for the vacant full-time office position declined the offer, that led to an offer being made to Kourtney Krabbe who accepted and started on 5/6/19 at $16.22 per hour.
At the same time Paula Lee was promoted to Office Manager with no salary increase.
It was announced that there could be some funds available to the Town of Lapel from INDOT to repair damage made to the Town roads due to SR38 being closed and people deviating off the official detour.
The Town of Lapel needs to provide INDOT an assessment of road damage to further that discussion.
There was a complaint and discussion started by a resident concerning a possible business being run out of a home on Birmingham Boulevard. The Town Council said they were going to monitor the situation and review the ordinances.
300 SOUTH REQUEST
Local resident Travis Forrest asked the Town to look at repairing 300 South from Brookside Rd to SR13.
Deb Wainscott said they are still looking at repairing the bridge on 300 S and any road paving would have to wait on that.
The Lapel Town Council held a regular Town Meeting at the Eagles on 9th St, starting at 7pm on June 20th.
Members present Deb Wainscott (President), Tony Pearson (Vice President), Jason Kleinbub and Lindsay Washmuth.
The Town Council voted YES to approve the new employee handbook.
The Town Council voted YES to approve splitting two parcels of land into 8 lots to complete two sub-divisions north of Brookside Road. Neil Stevenson from the Madison County Council of Governments stated the split met all the guidelines in the zoning ordinance.
The Town Council approved allowing resident Amanda Paddock to close Hawthorne Drive for a July 4th party.
The Town Council discussed renewing the Swayzee Cable Contract but held back on approving it for another 15 years to look at a shorter term. This issue will be addressed again once a new contract is provided.
The Town of Lapel needs more members to serve on the Lapel Planning Commission. To increase the members from five to seven due to a change in state rules.
The next Town Meeting was scheduled for July 4th and has been moved to July 2nd at 7pm at the Eagles (if available).
Ashley Hopper who represents the Town on legal matters discussed the legality of the storm water fee and stated after reviewing all of the documents that legally the fee was allowed and applied to "any owner of a lot or parcel in the Town of Lapel" which included the annexed area from 2014/2015.
The same rules and ordinances do not lay out a timeline for getting services to those locations, merely that they will be provided eventually as future budgets allow for it.
Some concerned residents thought they were being double dipped because they pay the County for ditch maintenance and now the Town of Lapel for storm water fees and felt it was unfair.
Chad Blake (resident) thought after reviewing the state laws that perhaps the Town of Lapel should ask Madison County to give it all or a portion of the money people in the annexed area pay for drainage and ditch maintenance. Although it was noted that then the Town of Lapel would have to provide ditch maintenance to the area
Town Council members Tony Pearson, Deb Wainscott and Jason Kleinbub all spoke of the need to start charging this $3.05 fee to help raise money to get grants and pay for future improvements.
Kleinbub added that he pays school taxes but has no children going to Lapel schools. You don't want to pay the tax, but it will help the Town. It may not be tomorrow or even five years from now but we are trying.
- A resident thought the Town of Lapel needed to fix culverts in the area before road paving projects begin.
- A resident of John St complained about drainage problems in the area since the Town of Lapel put stone in an alley and would like the drainage issue resolved.
- Jon Hollingsworth and Michelle Hollingsworth complained about warning letters they had received from the Town of Lapel regarding possible ordinance violations. They felt that the code enforcement officer Chris Hobbs is unfairly targeting them.
The Lapel Town Council held a regular Town Meeting at the Eagles on 9th St on June 6th from 7pm.
Council members present Deb Wainscott (President), Tony Pearson (Vice President) and Jason Kleinbub.
Excessive Dog Barking Complaint
Caitlin McGuire a resident on Gwinn Lane complained about an ordinance violation letter she received regarding excessive dog barking by her two dogs.
McGuire stated that she feels like she is being singled out and harassed by the Town of Lapel code enforcement officer.
Jason Kleinbub would like to see a list of dates and the people reporting the incidents of barking before choosing a course of action.
Deb Wainscott said they would get with Chris Hobbs (Code Enforcement Officer) and get more details.
The Employee Handbook was not approved, Tony Pearson would like more information on what he feels are details in the handbook that might overrule the existing salary ordinance.
RQAW gave several status updates.
- The Town has a quote from E&B paving to widen 3rd St at the new park to allow two lanes of traffic. Ashley Hopper, Town lawyer stated as this was a public works project, they need to seek two more quotes before choosing which company to go with.
- After a review of the bridge over the creek on 200 S near the High School and the bridge over the ditch on 300 S near the cemetery RQAW believes it will cost approximately $31,000 to repair both bridges to get a further 20 years of use out of them. If no repairs are completed the bridges could fail within 5 to 10 years. Quotes will be sought from companies to complete the work.
- Community Crossing Road Repaving - E&B is expected to start work on repaving after the Village Fair completes and it will take two to three weeks to complete all of the road repaving projects.
- 500 S will not be repaved until SR38 re-opens as it is currently being used by many motorists as an unofficial detour.
- The Council approved paying RQAW $2,500 to renew the road survey, a task that needs to be redone every three years to apply for more funds from the state Community Crossings program.
- A new round of Community Crossing funding opens in July.
Trash Rate Increase
The CGS contract states the trash rate will be going up from $12.50 to $12.88 starting in July although the rate increase will not be evident until the bills received in August.
Utilities - Ford St Well and Lift Station on 300 S
The Ford St Well is currently down, a 10-month-old pump has failed at the well house. Wiring may also need to be replaced. It is estimated the well house will be up and running Saturday at the earliest.
The Town is to talk to its insurance company to have them get the repairs covered under warranty.
The lift station on 300 S has recently had several issues with pumps getting clogged up and failing. Recent inspections have found the pumps to be clogged with string mop heads.
The Town is working to get the issues at the lift station resolved but can do nothing to stop residents flushing unusual objects down their toilets.
Storm Water Complaints
Several residents of Lapel that live in the SR13 corridor annexed area were in attendance to complain about the $3.05 storm water fee that all residents of the Town of Lapel are currently being billed for.
The Town of Lapel passed a new ordinance at the end of 2018 that made the storm water fee apply to all residents of the Town of Lapel at the start of 2019.
Complaints regarding this matter include:
- It is unfair for the Town of Lapel to be charging everyone for a service that not everyone is getting.
- The Town should have sent a letter to all residents informing them of the change.
- No one knew about the Public Hearing concerning the rate increase held last year. It was published in the newspaper and advertised online which is all the Town of Lapel has to do under state rules.
Several concerned citizens stated they would gladly pay the $3.05 or more if they had storm water handled by the Town of Lapel that resolved standing water issues many of them face.
The Town Council took their complaints under advisement and will re-address the situation at the next town meeting on June 20th.
In the meantime people are advised to pay their bill.
A resident received a letter to move their basketball goal and felt like they were being singled out.
She complied with the letter which stated it had to be moved by May 26th but she still sees other basketball goals out near the street.
The Town Meeting was preceded by a Public Hearing concerning the OCRA grant the Town is attempting to get to help conduct major water infrastructure repairs and improvements.
This is the second go around for the Town of Lapel with this type of grant and the Town failed to secure the grant last time around simply because the money was already used up on other projects that scored higher than the Town of Lapel under the OCRA grants scoring system.
The Town of Lapel will be using $160,000 of local funds ($54,000 from Water Operating Fund, $53,000 from Water Improvement Fund and $53,000 from Water Improvement Savings Fund).
If successful, the Town will receive hundreds of thousands of dollars from the OCRA grant to help in the following projects:
- Rehabilitation of Storage Tank, clean and remove any rust, spot weld holes.
- Rehabilitation of Ford St Well with some structural repairs to building.
- Replace asbestos/cement mains.
This is a competitive grant so the Town of Lapel will be competing with other towns and cities across the state who may or may not score higher on the OCRA scoring system and as such there is no guarantee the town will secure this grant the second time around.
Final submission for the grant is June 28th.
If anyone wishes to make a comment about the quality of the Town water and the brown water issues please email firstname.lastname@example.org with your name, address and comments on the water together with any pictures you may have concerning your comments.
Public comments will help improve the score.
Members present for the Town Meeting:
- Deb Wainscott (President)
- Toby Pearson (Vice President)
- Tom Marvel
- Lindsay Washmuth
The Town Council approved resolution #6-2019 "Resolution Authorizing Application Submission and Local Match Commitment" relating to the OCRA grant.
The Town Council reviewed and briefly discussed the new Employee Handbook and Town Employee Policies.
The Council voted to approve the new sexual harassment policy in the handbook and will review the handbook and vote on approving it at the next meeting.
Storm Water Repair Ford St
The Town Council and Aaron Crow (RQAW) discussed quotes and details concerning repairing a storm water drain and line replacement on Ford St.
Two quotes were received to conduct work, but a vote was tabled until RQAW can do further investigation.
The Council also asked RQAW to look into drains at 11th and Main that are no longer working correctly.
The Town was asked to replace a section of sidewalk damaged during water line replacement at the Corner of 7th and John St.
Tom Marvel made the motion to fix the section damaged by the Town and at the same time make the corner of 7th and John St ADA compliant.
The Town Council approved the motion.
Work Order / Maintenance Tracking System
The Town Council was presented with a proposal to develop a system to digitally generate work orders and keep track of work conducted in Town and maintenance on equipment by Regal Computer Services.
The Town Council approved the $4,500 proposal.
The Lapel Elementary 4th Grade submitted suggestions for the name of the new Ball Park. After careful consideration "Brookside Park" was chosen as the winner. Congratulations Sophie Gabbard on your great suggestion!
After receiving quotes of $1,666 from Recreation Unlimited, $3,175 from Kinetic Recreation and $1,262 from AAA for picnic tables the Park Board elected to table a vote and ask Pen Products to see what kind of price they can come up with.
The Park Board received quotes of $1,580 from Recreation Unlimited, $1,790 from Kinetic Recreation and $1,510 from AAA.
After taking into consideration the cost of shipping the Board voted to accept the Recreation Unlimited quote of $1,580 for two basketball goals. The goals can be installed by the Town of Lapel utility workers.
Dug Out Roofs
The Board approved paying Dennis Miller Construction $4,185.97 to construct the four remaining roofs at the new park dugouts.
Movie in the Park
Movie in the Park during the Lapel Village Fair will likely be held at the new park on Saturday 13th July, with both free popcorn and concession stand items available for purchase.
The movie choice is still undecided.
The Town of Lapel held a regular Town Meeting at the Eagles on 9th St on May 2nd 2019.
Members present Jason Kleinbub, Lindsay Washmuth, Tom Marvel, Tony Pearson (Vice President) and Deb Wainscott (President).
The Lapel Town Council approved the new Road Weight Limit Ordinance although it cannot come into effect for at least two more weeks.
The Town Council approved continuing the emergency declaration for two weeks until the new ordinance goes into effect.
Both measures are designed to protect Town roads to prevent them being damaged by vehicles that should ideally be using the main SR13/32 corridor.
With SR38 closed for bridge repair for several months there has been an increase in vehicles straying from the official detour route and potentially damaging local roads.
The Town Council approved a new Cash Ordinance.
RQAW On Call Agreement
The Town Council approved renewing the RQAW on call agreement.
Jason Kleinbub informed the Town Council that two fields are playable at the new ball diamond park. One further field is almost ready.
E&B Paving has begun moving equipment on site to complete work on paths.
Police Department Update
Officer Jon Hosier has resigned from the Lapel Police Department.
The Police Department has stepped up patrols on rural roads to try to deter people speeding and driving dangerously due to the detour.
The Town of Lapel held a regular Town Council Meeting on April 18th 2019, members present Jason Kleinbub, Lindsay Washmuth, Tony Pearson, Deb Wainscott (President).
Mike Kleinpeter of Kleinpeter Consulting opened a public hearing concerning the $600,000 in OCRA grants the Town is trying to secure.
The Town of Lapel has to provide a local match of $160,000 (which is 20% of the total amount, with OCRA providing 80%) but if successful would mean Lapel has $760,000 to spend on the tasks outlined in the grant.
Lapel tried to get the grant last year but based on a point scoring system where each project that applies is assigned points the Town of Lapel missed out because the total grant money was used up on higher scoring projects.
Water Grant Tasks
- Ford St Well House Renovation
- Rehab Elevated Storage Tank - Silt build up, rusting issues.
- Replace Asbestos Cement Mains
If anyone wishes to write a letter to the Town of Lapel concerning water quality issues please hand them in to Town Hall or email them to email@example.com and include your Name/Address and what issues you have experienced.
The second public hearing will be held on May 16th.
Water Meter - Tamper Fee - David Montgomery
A property owner in the Town of Lapel petitioned the Town to get the $125.00 tamper fee waived after he had to turn his water meter off to do some repair work.
The Town Council members decided not to waive the fee for fear of starting a precedent.
Residents are advised to call the Town Utility Department to ask them to shut the meter off.
Detour Emergency Declaration
The Town Council voted to extend the Emergency Declaration concerning heavy vehicles using roads around Lapel to bypass the official SR38 detour by 30 days.
A discussion was also held to lower the weight limit from 7 tons to 5 tons and to change the speed limit signs to 30mph which is already consistent with existing ordinances.
Concerned resident Clay Parkison spoke about how dangerous it is for him to just go check his mail now with people speeding on these side roads and in some cases ignoring stop signs.
Ashley Hopper (Town Attorney) will work on an ordinance for the next Town meeting in the meantime the emergency declaration still stands.
The Town Council voted to approve hiring new office/utility clerks:
- Full Time - Jill Zeller
- Part Time - Jacque Stratman
- Town will pay RQAW $8,000 to investigate flooding issue at Fire House.
- Duke Energy to be paid $61.54 a month to install new lights on existing poles outside Fire House.
- Town Council approved paying $9,500 for a used pickup truck for Chris Hobbs to use as Code Enforcement officer.
- Ball Diamonds at new park are almost done.
- Orestes Police Department has donated a used radar gun and other equipment for the Lapel Police Department.
- Town Council approved spending $4,479 to replace the incubator at the waste water plant which is broken.
The Planning Board held a regularly scheduled meeting on April 11th at Lapel Town Hall.
Due to the increase in traffic on Town roads south of SR32 and west of SR13 by motorists attempting to get around the closure of SR38 by INDOT for bridge work the Planning board is seeking to enact an emergency resolution to prevent vehicles over 7 tons from straying off the detour route.
Some of the former county roads in that area of Lapel need repaving and this increase in heavy traffic is causing them to deteriorate quicker than planned.
The Planning Board is also seeking financial assistance from INDOT to help cover the cost of repairing some of these roads that are getting damaged.
The Lapel Park Board held a regular meeting at Lapel Town Hall on April 8th 2019 from 7pm.
Members present: Bill Hutton (President), Linda Hormell, Travis Forrest, Steve Tipps, Tammy Hersberger, Jason Kleinbub (Council Liaison).
The main item on the agenda was the new park.
The concession stand is almost done, there are still some things to complete but the bulk of the work is now done.
The fields are coming along, the Park Board hopes to have three of the four fields ready to play on within a few weeks.
The dugouts are not yet finished, but roofing will be going up on them soon and stone is likely to be installed as a floor in the next week.
The Park board is still hopeful that E & B paving will be able to complete work on paving parts of the new park before the season opens.
Saturday 13th April is a scheduled work day so anyone that wishes to come out and help work on completing the new park is welcome to do so.
The Town Council held a regular meeting on April 4th at the Eagles on 9th St.
Members present Tom Marvel, Tony Pearson (Vice President) and Deb Wainscott (President).
The Town Council read and approved Ordinance #3-2019 to establish no parking zones on several local roads and #4-2019 to establish road weight limits with local deliveries and school buses exempt on Brookside Road and Bulldog Boulevard. A copy of these ordinances will be made available in the Ordinance system as soon as possible.
The Town Council voted and approved waiving the 2nd and 3rd reading of ordinance #3 and #4.
The Town Council discussed purchasing a new light utility truck or small car to be used by the Town Ordinance Enforcement Officer.
At a previous meeting the Council discussed using one of the Police department vehicles that was no longer in service, but it was discovered one of the two Crown Victoria's the PD had was sent to auction and the remaining Crown Vic is actively used by the Police Department.
The Council authorized Dennis Molina to look at a used vehicle under $20,000 and present a list to the Council.
Tom Marvel gave an update on the new Park for Jason Kleinbub (Park Council liaison who was not present).
- Aeration at the new fields is done.
- Tractor Supply donated the use of a trailer to move equipment around.
- Sunbelt donated the use of several pieces of equipment to work on the park.
- The fields have been fertilized and weeds have been removed.
- The concession stand is coming along.
He added a lot of people have stepped up since the Town Council and Park Board had a meeting and some of the things have now been completed at little to no cost to the Town or the Park Board through donations and offers of help.
Approximately 150 people have applied for the Full Time Clerk position, and 3 people have applied for the Part Time Clerk position.
There are still a few more days left for people to apply.
Interviews of the top candidates will be scheduled before the next Town Council meeting on April 19th.