Accounts Payable Clerk

TOWN OF LAPEL
CLERK-TREASURER’S OFFICE
JOB DESCRIPTION

Position Title: Accounts Payable Clerk – Part-time
FLSA Status: Non-Exempt
Department: Clerk-Treasurer
Salary Range: $18.00 - $24.00
Position Reports to: Lapel Clerk-Treasurer

Under the direct supervision of the Lapel Clerk-Treasurer, the Accounts Payable Clerk supports the Clerk-Treasurer, manages the Town of Lapel’s outgoing payments, ensuring invoices are verified, processed, and paid accurately and on time.

Key Responsibilities

• Invoice Processing: Receive, review, verify, and reconcile invoices from vendors, service providers, and employees for town expenses, ensuring accuracy and compliance with town policies and contracts.
• Payment Management: Schedule and prepare payments, including checks, electronic transfers and reimbursements, while monitoring discount opportunities and resolving discrepancies.
• Record keeping: Maintain accurate accounting ledgers, historical records, and vendor accounts.
• Expense Control: Charge expenses to appropriate accounts and track petty cash.
• Vendor Relations: Communicate with vendors to resolve issues and verify W-9 information.
• Compliance and Internal Controls: Ensure adherence to company policies, procedures and internal controls to prevent errors or fraud.
• Process Improvement: Identify opportunities for automation and efficiency in AP workflow, leveraging technology to streamline operations.

Knowledge, Skills, and Abilities

     The following are required:

• Must be able to work well with vendors and internal teams.
• Requires good organizational skills and the ability to work independently and multitask.
• Knowledge of administrative and clerical procedures and systems such as Microsoft Excel, Microsoft Word managing files and records and other office procedures.
• Knowledge of electronic equipment, computer hardware and software.
• Knowledge of principles and processes for providing exceptional customer service.
• Attention to detail, accuracy in data entry, and ability to reconcile complex financial information.
• Time management, communication, and problem-solving abilities to interact effectively with vendors and internal teams.
• All other duties as requested.

    The following are preferred:

• Working knowledge of accounts payable procedures and software (Keystone).
• Working knowledge of the organization, functions, activities and legal requirements of a municipal government.

     Minimum Education, Qualifications, Certification, Training:

• High School Diploma.
• General knowledge of office machines and computers.
• Working knowledge of record keeping, bookkeeping and accounting policies.
• Previous accounts payable experience.

Physical Demands/Environmental Conditions:

Work is primarily in an office setting with occasional walking, bending, lifting or minimal physical exertion. May be required to investigate or observe situations away from the office and/or outside during inclement weather. Must be capable of functioning in a fast-paced, high stressed environment with multiple priorities and deadlines; and be able to withstand the pressure of demands in an atmosphere of constant change. Reasonable accommodation will be considered for applicants with physical disabilities.

Typical/Normal Work Hours: Administrative offices are open Monday-Friday 8 AM – 4 PM.

Other:

• The Town of Lapel is an Equal Opportunity Employer and does not discriminate based on race, color, national origin, gender, religion, age, disability, marital status, family status or sexual orientation in employment or the provision of services.
• Each or every incidental duty connected with operations enumerated or listed in the position description is not and cannot always be specifically described; and employees, at the discretion of the town, may be required to perform duties not listed within their job descriptions.
• This is an at-will position
• The job description does not constitute an employment agreement between the town and employee; and is subject to change by the town as the needs of the town and requirements of the job change.
• The Town of Lapel operates as a drug-free workplace.
• Certain essential town services are required to be maintained in any civil emergency. Depending upon the type of emergency, any and all employees may be activated as essential personnel.

Email applications to teresa@lapelindiana.org or drop off at Town Hall

Download Application Form

   

    

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General Laborer

Job Title:              General Laborer

Department:        Utility Department

Reports To:         Utility Director

FLSA Status:       Nonexempt

Last HR Review: January 2022

Principal Function: The General Laborer is responsible for assisting with the day-to-day activities of the Water Department, Wastewater Department, Natural Gas Department, Street, and Parks Department, under the direction of the Utility Director and in compliance with the facility master plan, local ordinances and policies, and federal and state laws and regulations.

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Director of Planning

TOWN OF LAPEL JOB VACANCY ANNOUNCEMENT

The Town of Lapel seeks a dynamic and experienced Director of Planning

Summary of the Role:

The Director of Planning serves as a key professional supporting the Town of Lapel in planning and project development, adherence to codes, standards and ordinances, communications, and in developing and maintaining efficient administrative processes. The Director of Planning interacts with taxpayers and other stakeholders, including developers and vendors, to ensure the delivery of high quality services supporting the Town of Lapel’s short-and long-term goals and objectives. The Director of Planning will work in a dynamic, team-based environment requiring performance of other professional duties as assigned.

FLSA STATUS: Exempt

DEPARTMENT: Planning        REPORTS TO: Town Manager

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES:

A bachelor’s degree in planning or a closely related field from an accredited university required, along with five years of experience as a town planner. Master’s degree and/or professional certifications preferred.

SALARY RANGE: $60,000 - $70,000

Please email a cover letter, resume and any supporting documents to Jennifer Reske, Town Manager, at town.manager@townoflapel.in.gov.  

The Town of Lapel is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

 

TOWN OF LAPEL JOB DESCRIPTION

POSITION: DIRECTOR OF PLANNING

FLSA STATUS: Exempt

DEPARTMENT:  Planning       REPORTS TO:  Town Manager  

Essential Professional Skills

• Promote a professional and efficient environment for Town of Lapel taxpayers and other stakeholders.
• Exhibit excellent written and oral communication skills.
• Employ superior time management skills, including prioritizing and multi-tasking to complete work correctly and on time.
• Navigate stressful and/or unplanned circumstances with professionalism, patience and positivity.
• Support the business needs of the town by working varying hours as needed, including attendance at evening meetings.
• Utilize Microsoft Office programs, Geographic Information System and other required technology in a proficient manner.

Planning & Project Development

• Develop, update, and implement community planning documents, including comprehensive plans, master plans, strategic plans, and related studies.
• Conduct short-, medium-, and long-term project planning, including timelines, resource needs, and coordination with internal and external partners.
• Perform research, data collection, and analysis to support planning initiatives and policy development.

Codes, Standards & Ordinances

• Review and update the Unified Development Ordinance (UDO) and other zoning, subdivision, and development-related codes and standards.
• Research, draft, and present new or amended ordinances in response to community needs, regulatory changes, or planning best practices.
• Ensure codes and policies align with community plans and state/local regulations.

Development Review & Recommendations

• Review petition applications such as rezonings, subdivisions, variances, special uses, and other development requests.
• Prepare staff reports, findings, and recommendations for boards, commissions, and elected officials.
• Assist applicants, residents, and stakeholders with interpreting zoning regulations, processes, and planning policies.

Records & Administrative Processes

• Create, maintain, and organize planning department records, files, maps, and digital archives.
• Develop and refine administrative processes and workflow systems to ensure efficient and transparent operations.
• Prepare reports, presentations, and documentation for public meetings, staff use, and grant applications.

Communication, Outreach & Digital Management

• Manage or assist with the town’s website content related to planning, development, and community information.
• Support social media communication to share planning updates, public notices, and community engagement opportunities.
• Coordinate public outreach efforts, including public meetings, surveys, and informational materials.

Physical Demands/Work Environment:  The physical demand requirements of this position are those associated with working in a typical office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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